Introduction to Our Data Privacy Policy

This policy outlines how we collect, store, and use any information you share with us when you interact with our website, communicate with us, or attend one of our Summits. We are dedicated to ensuring that all practices comply with the General Data Protection Regulation (GDPR), the UK GDPR, and the Data Protection Act 2018.

By engaging with our services, such as registering for a Summit, subscribing to our Insights Library, or utilising our Networking directory, you consent to Unbound Summits processing your personal data in accordance with this policy. If you disagree with any part of this policy, please cease using our services and notify us to remove your data from our systems.

If you have any concerns regarding your personal data, please contact us using the details provided at the end of this policy. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the UK.

Data Request and Collection

We collect a variety of personal data, including but not limited to name, email, contact information, job title, organisation, and location. This information is necessary to understand your needs and deliver services, such as our Summits, Insights Library, or Networking Tool. You are not required to provide this data, but failure to do so may limit the services we can offer you.

Information Provided by You: You provide personal information through various methods, such as filling out webforms, subscribing to our Insights Library, registering for our Summits, or contacting us by email or phone. This data may include your contact details, payment information, and any preferences or interests related to our events.
Information Provided by Third Parties: We may receive your information from business partners, sponsors, or research sources, where you have given consent or where there is legitimate interest. This includes GDPR-compliant data collected on our behalf through profiling based on industry, job role, or geographical area.
Insights Library: As part of our services, we may use event data to enrich our Insights Library, which provides valuable industry knowledge to our community. Your data will not be used for any purpose beyond what is consented to or disclosed in this policy.

How We Use Your Data

We may use your data for the following purposes:

To contact you regarding relevant updates, including upcoming Summits, library insights, and networking directory opportunities.
To support your participation in our Summits and to communicate logistical information.
To enhance your engagement with our Networking Tool and Insights Library, providing you with personalised insights or recommendations.
To share data with third parties, such as event sponsors or platform providers, in compliance with GDPR and encryption standards, to facilitate event participation and service delivery.

Data Disclosure

We may disclose your personal information under specific circumstances, such as:

Event Participation: Your name, job title, and company information will be visible to other attendees through our event platform to facilitate networking. You will control the visibility of your contact details.
Unbound Directory: If you opt into our directory, only the information you consent to share will be made visible to other users.
Event Sponsors: If you engage with a sponsor’s content or booth during an event, we will share your job title and company information with that sponsor.
Legal Requirements: We may also disclose your information when legally necessary to protect our employees or partners.

Data Retention and Minimization

We collect and retain only the personal data necessary to fulfil the services you request and to comply with legal obligations. Our data retention practices include:

Personal Data: Retained for a period of three years from your last interaction with our services unless required for legal or regulatory reasons.
Payment Data: We will never store your payment information locally. This will always remain with credited and encrypted third party Point of Sale providers.
Event-Related Data: Kept for up to 10 years to manage and improve our services, unless otherwise specified by law or contractual obligations.

We regularly review and delete unnecessary data, ensuring data minimization principles are upheld.

Your Rights

You have several rights under GDPR and UK GDPR, including the right to:

Access: You may request access to the personal data we hold about you at any time. We will provide this information within one month of receiving your request.
Rectification: If your personal data is inaccurate or incomplete, you may request that we correct or complete it.
Erasure: You may request that we delete your personal data, provided that the data is no longer necessary for the purpose for which it was collected, or you have withdrawn your consent.
Data Portability: You may request your personal data in a structured, commonly used, and machine-readable format to transfer to another service provider or data controller.
Restriction of Processing: You may request that we restrict the processing of your data under certain conditions, such as while a dispute over the accuracy of your data is being resolved.
Objection: You have the right to object to processing your data for direct marketing purposes or when the processing is based on legitimate interest.

To exercise any of these rights, please contact us using the details below.

Third-Party Data Processors

We work with third-party service providers to process your data on our behalf. These providers are strictly vetted to ensure they comply with the GDPR and UK GDPR. All data processors operate under our instructions and are contractually obligated to protect your personal data and only process it as necessary to provide our services. This includes data hosting, payment processing, and online event platforms.

We take care to ensure that all third parties we work with employ appropriate security measures, are GDPR compliant, and will not use your personal data for purposes outside of our instructions.

Photographic and Audio-visual Content

By attending our events, you agree that your image, voice, and personal data may be captured and used for promotional or documentation purposes. If you do not wish to be featured in any media, please contact us.

Data Storage and Security

We store your data on secure servers located within the European Economic Area (EEA) and the United States. We have implemented strict security measures to prevent unauthorized access to your data and regularly ensure that the personal information we hold is accurate and up to date.

Data Breach Notification

In the event of a personal data breach that poses a risk to your rights and freedoms, we will notify both the Information Commissioner’s Office (ICO) and affected individuals within 72 hours of becoming aware of the breach, in accordance with GDPR and UK GDPR requirements.

Changes to This Policy

We reserve the right to amend this policy at any time. We encourage you to review this document periodically to stay informed about how we protect your data. Your continued use of our services constitutes acceptance of any changes.

Contact Us

For any questions regarding this privacy policy, or to exercise your rights related to your personal data, please contact our Data Protection Officer, Elliot Wood, at Unbound Summits Ltd.

Email: elliot@unboundsummits.com

Our Privacy Policy